Writing a letter of reference for students

Never agree to write a letter of recommendation unless you Have the time to write it Know the individual well enough to discuss him or her in a tangible way Honestly feel comfortable writing the letter It is easier and better for all involved to politely say no when any of these conditions are not met. No need to reinvent the wheel While it's true that the more personalized a letter of recommendation is the more effective it will probably be.

Writing a letter of reference for students

Career services directors encourage, and in many cases require, that graduating students include reference letters as documentation of their credentials, motivation, and overall employment skills.

Employers, on the other hand, often review reference letters and conduct reference checks to verify a graduate's background and qualifications. Also, employers may be asked write a reference letter for a co-op student or intern.

writing a letter of reference for students

If you are asked to provide a reference, consider these questions: Who will see this information? Is the person asking for a reference entitled to that information? What is the purpose of the information? Is the information accurate?

Is the information misleading? The reference letter should be communicated in good faith to other individuals with a need to know. It should be factual and respond to the specific inquiry about the student or job applicant.

It should relate to the specific position for which the person applied and the work that the applicant will perform. And, you should be able to document all information released. For a reference to be defamatory, it must be shown that substantial evidence exists that the reference provider knowingly lied or had no idea whether a statement was true, which is considered reckless disregard for the truth.

Reckless disregard for the truth includes a failure to verify circumstances where verification is practical. Discrimination Laws Any reference you provide should not disclose information regarding an individual's protected status. Moreover, providing references for only certain individuals based upon race, age, sex, national origin, disability, religion, or another protected class will expose you to potential liability.

Individuals who provide references that seem to be generally positive for members of certain groups and generally negative for members of other groups on a consistent basis could be liable for discrimination.

Prospective employers requesting information should not ask for information that they could not request from the job applicant.

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If the position involves the safety and security of others, questions pertaining to violent behaviors can be asked. They must obtain the signed, written consent of the student to disclose information from a student's education record.

Thus, if the reference wants to disclose the student's GPA or grades, the student must provide a signed, written consent prior to the disclosure. Suggested Guidelines for Reference Providers Provide a written reference only if a student has given your name as a reference.

Prior to providing a reference, obtain written consent from the person about whom the reference will be given.

Candidly discuss with the student or job applicant the type of reference that you will provide before you give a reference. Respond to the specific inquiry about the student or job applicant.

Direct the response to the particular person who requested the information. Relate references to the specific position for which the person applied and the work that the applicant will perform.

Don't guess or speculate. If someone asks you questions regarding personal characteristics about which you have no knowledge, state that you have no knowledge. Be able to document all information you release.

Follow your organization's policy regarding providing a reference. If references are handled in a centralized fashion, advise the prospective employer that even though you may be named as a reference, your organization's policy prohibits you from providing one.

If you are unaware that the job applicant has named you as a reference, ask the prospective employer for verification that the person has given consent for the reference.Edit Article How to Write a Letter.

In this Article: Article Summary Sample Letters Writing a Formal Letter Writing an Informal Letter Community Q&A Knowing how to write a letter is a fundamental skill you'll use in business, school, and personal relationships to communicate information, goodwill, or .

Grammar Girl Presents the Ultimate Writing Guide for Students (Quick & Dirty Tips) - Kindle edition by Mignon Fogarty, Erwin Haya.

writing a letter of reference for students

Download it once and read it on your Kindle device, PC, phones or tablets. Use features like bookmarks, note taking and highlighting while reading Grammar Girl Presents the Ultimate Writing Guide for Students (Quick & Dirty Tips).

This sample character reference letter was written as a general purpose reference to be used in various situations. It is different from a true "recommendation letter" which would always be addressed to a specific individual, to deal with a specific situation.

Apr 09,  · How to Write a Letter of Recommendation.

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In this Article: Article Summary Sample Letters Writing the Letter Starting to Write Community Q&A Writing a letter of recommendation can be intimidating, especially because the person you’re writing it .

Guidelines For Writing Letters of Recommendation. The following guidelines are provided to assist you in formatting letters to allow for ease of distribution by our staff.

The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue.

Character Reference A character reference letter can be tricky to write.